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How To Write A Best Welcome Message For A New Employee? [+Templates]

Got someone new on the team? Here's how you write the perfect welcome message for new employees joining in. And there are some welcome message examples too.

Remote Work
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10 Min read
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Last Updated on
June 10, 2021

Bringing a new employee onboard is an exciting time for any company. An employee's first day is an important one, as they'll be introduced to a new work environment and a new set of colleagues. Helping the employee feel more comfortable with a welcome message is a great way to start things off.

If you are a supervisor you can create a “Unique Employee Welcome Kit for Smooth Onboarding” that can contain a welcome message for a new employee, an employee welcome letter, fun handbook, branded t-shirts, mug, pen, employee handbook containing details about company policy, employee benefits, etc. 


What's a Welcome Message?

A welcome message is a greeting shared by the company, the manager or the team with a new employee. It expresses appreciation for the employee's presence and acts as a positive start to the first day. A welcome message can take the form of a note, an email, or a card and may be accompanied by a welcome gift. It may be shared in person on the first day or delivered in advance to the recipient. Especially during the pandemic when people are switching jobs and not getting to meet their team upfront, a friendly welcome message goes a long way in putting the new employee at ease. What better than a warm and welcoming note motivating them to do their best from the get-go.

As they say, “Employee retention starts with great onboarding.”

Tips on Writing a Welcome Message for New Employee

A welcome message doesn't necessarily have to be long or detailed. When crafted with care, it can have the right impact. Here are the key points to keep in mind when writing a welcome letter for a new employee. A welcome letter serves two major purposes for a new employee. First, it provides a welcome to the employee and second it highlights the first steps of the employee. Further, you will also discover various welcome message email templates.

1. Be clear about your purpose

Use phrases like "Congratulations on joining us" or "Welcome to our team" in the subject line of the email or at the start of a note or card. Right messaging in your interpersonal communication adds an approachable tone to the messaging.

2. Use a friendly tone

The message should be crafted in a manner that reflects how genuinely glad you are to have a new employee onboard. While the overall language should be professional, the message should express warmth and reiterate the positive qualities that make the employee a good fit.

3. Introduce them to the organization

Give the new employee a taste of what it's like to work at the company, including perks and benefits, work culture, and any fun activities they can look forward to. Be sure not to share too much information in the welcome message itself - instead, add a welcome kit that explains company ways in detail.

4. Tell them what to expect on day one

If you are sending the message or email before the employee has joined you can add about the job offer, start date, arrival time, whether the employee will be joining a physical office or working remotely, etc. Tell them if there will typically be an orientation program (virtual or not) on the first day. The welcome message can give them an overview of what to expect, including any presentations or team activities. It should also inform the employee of anything they might be required to bring or have at hand, such as documents.

Similar Article: Writing A Great Welcome Email for New Employees

21 Welcome Messages for New Employees

Different contexts require slightly different kinds of welcome messages, but they should all reflect goodwill, respect, and positivity about the new work relationship. Here are some ideas to get you started:

Appreciate their Good Qualities with these welcome messages

Employees hired for specific attributes or talents can be commended on those in the welcome message. This will help them feel special and encourage them to display those workplace attributes from day one.

1. "Welcome to the team, <employee name! We've been looking for someone to bring new creative insights to the table, and you fit the bill perfectly. We can't wait to see what you come up with!"

2. "Welcome aboard, <employee name>! We're delighted to have you here, and we're confident that your enthusiastic, go-getter attitude will be a valuable asset to our company. Looking forward to growing with you!"

3. "Welcome on board, <employee name>! We love the creative skills you have, and we are sure you'll be a valuable asset to our marketing team. Looking forward to collaborating on many successful projects with you!"

4. "Welcome to the team, <employee name>! We're impressed by your knowledge of and experience in sales, and we look forward to working with you on new projects. Thanks for joining us!"

5. "Welcome aboard, <employee name>! We brought you on board because we saw the enthusiastic leadership streak in you. We look forward to having you head our new projects!"

In the words of Oprah Winfrey, “The brain, like our heart, loves recognition, appreciation, and encouragement.”

Help a college graduate feel welcome with these Short Welcome Messages for New Employees

You would know how intimidating it can be for a young graduate to step into an office for the first time. A friendly welcome message can help them settle in better and feel free enough to try new things at their job.

6. "Thank you for joining us, <employee name>! We look forward to helping you learn and grow with us as a team. Do feel free to come to any of us for help whenever you need it - we're here for you!"

7. "Welcome on board, <employee name>! We're proud to be the place where you start your career, and we're here to give you a hand whenever you need it. Looking forward to helping you grow!"

8. "Welcome aboard, <employee name>! We're delighted to have a young, dynamic person like you join our team. We look forward to the new ideas you'll bring to the table!"

9. "Great to have you here, <employee name>! We know that getting used to your first job can seem intimidating at first, and we want you to know that we're all here for you. Feel free to come to us for help whenever you need it!"

10. "Welcome to the team, <employee name>! We're always looking for fresh talent to join our ranks and bring new ideas with them. We're excited about what you have to share, and we're here to help whenever you need us!"

11. “Welcome Onboard! Congratulations on being part of the team! We all welcome you and we look forward to working with you.”


Employee engagement software Empuls powered by Xoxoday has a feature called Social Intranet. Connect and align your new employee with the rest of the team through a common dashboard where everyone can share their goals, information, news, and knowledge. Bringing teams together helps in socializing with transparent communications in Empuls groups.

Respect their Experience

When new hires come with a unique set of skills or experiences, you can acknowledge them using the following templates.

12. "Thank you for joining us, <employee name>! We're delighted to have someone with your experience, and we know you'll be a valuable asset to the team. Looking forward to working with you!"

13. "Welcome to the team, <employee name>! It's great to work with someone who's seen as much of the <insert sector> world as you have. We look forward to the insights you have to bring!"

14. "Welcome aboard, <employee name>! We're always on the lookout for experienced, dynamic individuals to join our creative team, and you're the best person we could find for the job! We can't wait to see what you do."

15. "Welcome to the team, <employee name>! Your experience and abilities impressed us, and we couldn't be gladder to have you on board. Here's to many years of doing great things together!"

21. "Welcome on board, <employee name>! We're proud to have someone with your skills and abilities on our team. We can't wait to see the fantastic things you’ll achieve here!

As a manager, Human Resource leader, or business owner, you cannot afford to keep continuously hiring. Employee retention is an important part of every organization and not an easy task. However, it is crucial to strike a balance between recruiting and retention for a happy workforce. Success is easier to achieve with a satisfied workforce.

Encourage them to be Changemakers

Many new employees join an organization with the mindset that they need to keep their heads down and do exactly what everyone else is doing. However, the company may want them to bring fresh perspectives, and your welcome message should reflect that.

17. "Welcome to the team, <employee name>! We're a team that values creativity, innovative thinking, and a go-getter attitude, and you're someone who embodies all these qualities. We look forward to hearing your ideas soon!"

18. "Welcome to the team, <employee name>! We're a growing company looking to work with people who can make a difference, and we're delighted to count you among that number. Looking forward to helping you make waves!"

19. "Great to have you here, <employee name>! We hired you out of all the applicants because we saw the energy and innovative mindset we prize as a team in you. We can't wait to see how you shake things up around here."

20. "Welcome on board, <employee name>! We chose you to help us make a difference, and we look forward to seeing how you change things up. Do feel free to share your ideas with any of us at any time - we value it!"

1. "Welcome on board, <employee name>! We're a company that believes in learning and growing every day, and hires like you help us achieve that. We can't wait to see what you do!"

Wrapping it up

Every employee loves to be valued, welcomed, and respected, and if you can create a feeling of openness and warmth right on their first day at work, their productivity levels will get a boost. If you don't believe us, you could keep track of their performance using the employee engagement solution Empuls. It is an employer’s responsibility to treat the team members well. Maximizing employee commitment and motivation has a direct impact on productivity. Attracting and retaining high-quality talent dictates the long-term survival of your business. So, how are you welcoming your new employees?

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