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Employee Engagement

Using gamification to improve employee engagement

Discover how the use of Gamification improves employee engagement to help organisations create highly efficient work environments.

October 2, 2019
by
Rani Joseph
Employee Engagement

Using gamification to improve employee engagement

Using gamification to improve employee engagement

One of India’s largest food ordering and delivery platforms uses gamification to solve engagement of their colossal workforce of over 2 lakh delivery partners. They gamified the attendance, shift completion and delivery times of their delivery partners using Xoxoday and is a great example of how gamification improves employee engagement.

|Read the full case study on Food ordering and delivery startup now|

Every time the delivery partners achieved the task of attending delivery for a day, delivered within timelines and completed their shift timings, they were automatically awarded points. These points could be accumulated to buy themselves a product or service of their aspiration - which would otherwise be difficult with just their paycheck. 

By the sixth month of implementation, the organisation had 86% of its partners engaged and achieving targets. 

Considering their operational complexity of being spread across 280+ cities and over 270 of these being tier 2 and tier 3 cities, this achievement is laudable. If not for gamification using scalable technology, this reach would have been deemed impossible.

The above case is just one of the innumerous applications of gamification. This technique is now being extensively used in the spheres of marketing, innovation, health, crowdsourcing, learning, community building, social causes and workplace engagement. Amongst these, this article intends to focus on how gamification can transform workplace engagement in particular.

“Gamification provides a huge opportunity to take that 70% of your disengaged employees (with reference to the Gallup employee engagement study) and make them do what you want them to be doing and motivate them to do more,''
-
Rajat Paharia, Author of the Book Loyalty 3.0.

Applying gamification to improve employee engagement

7 Steps to apply gamification to improve mployee engagement

Defining Gamification

Gamification is generally defined to be the use of game-design elements like points, badges and leaderboards in non-gaming contexts. Below given are the what a few gamification thought leaders believe it to be.

Yu-kai Chou:

Yu-kai at TedX Lausanne
Source: tedxlausanne.com

Yu-kai Chou, a gamification author and international keynote speaker tells us that gamification needs to be designed around the 'core drives' of human beings. He classifies these core drives into eight categories: a higher purpose, achievement, empowerment, ownership, social influences, scarcity, unpredictability and avoidance. He believes that the most enchanting of gamification designs necessarily address at least one or many of the above  'core drives'.

Gabe Zicchermann:

Gabe at TEDxKids@Brussels
Souce: ted.com

Gabe Zicchermann, a gamification expert and public speaker, presents an interesting narrative on the biochemistry of gamification.

“Any time you challenge yourselves to do a task, it doesn’t matter how big or small - and you succeed - your brain secretes a magical little bit of dopamine - which makes you feel really good. More you do this 'challenge - achievement - pleasure' loop, the more dopamine is secreted in your brain making you want to do it more. Thus the more you succeed, the more you want to succeed.”

This conclusion about the snowballing of success is the key to all efficient gamification designs and Nordic (or Activity) loops.

The Elements of Gamification

Rajat Paharia in his book Loyalty 3.0, describes that gamification has a few or many of the following ten elements (also known as game mechanics) to it:

  • Immediate feedback - The user gets to know whether he is winning or losing almost immediately after his actions.
  • Leaderboards - The user gets to know where he is positioned from amongst the rest of the users.
  • Goals - The user gets to know where he/she is headed to and what he/she needs to achieve.
  • Badges - The user receives badges that are shorthand for past achievements.
  • Levelling up - The user is taken through ascending levels of difficulty.
  • Onboarding - The user is trained well - all during the course of the gameplay itself.
  • Competition - The user is competing with other players or groups.
  • Collaboration - The user gets to help and take help from other users.
  • Community - The user gets to belong to a community of others who have similar gaming interests.
  • Points - The user accumulates points throughout the gameplay.

That said, ticking off the elements of gamification does not ensure a valid gamified solution. The author of 'Gamify', Brian Burke warns us of how a few companies have a misconception that gamification is a magic elixir that can be used to indoctrinate masses to perform the company's bidding. Users can quickly sense poorly designed solutions and would start actively avoiding them, which would lead it to collapse.

Gamification Design

Yu-kai Chou in his talks and Brian Burke in his books, continually emphasize on how a gamification design needs to incorporate ‘core drives' or intrinsic motivations of the user.  This means the game architect needs to go beyond game mechanics and study the true motivations of the target users. Along with the business scope, the user’s scope in the solution needs to be constantly evaluated.

Brian Burkes derives the following seven steps that should act as a framework during gamification design - for both architects and business leaders:

The seven steps of Gamification Design (Ref: 'Gamify', Brian Burke)

1. Defining the business outcome and success metrics.

All the efforts put into gamification of a solution necessarily need to link back to a business goal. Thus, the first step while deciding for a gamified business solution will be to determine the business goal that it is trying to solve.

Use Case Example - A customer service team:

 ‘20% faster customer first response time’ could be an ideal business outcome definition that includes a success metric of ‘20% improvement’ for a typical customer service team.

2. Defining the target audience.

Who would be the users of the gamified solution? What will be their ideal profile? What drives them? These are important questions to be answered to understand the target audience in depth. The more this understanding, the more the gamification will address their core drives.

Use Case Example - A customer service team:

Referring back to the customer service team, the target audience for gamification will typically be customer service executives. Their job designs are fairly standardized, iterative and homogeneous in nature. Core drives like ‘higher purpose’ and ‘achievement’, if captured in gamification, can break this monotony and introduce higher efficiencies.

3. Defining player goals.

The player goal has to be a subset of the business goal and should ideally coincide with at least one of the typical user’s core drives.

Burke talks of an example of how a children’s cancer treatment centre gamified pain reporting by their patients. The kids are made a part of a “Pain Squad” where they pretend to be a police officer. They are then promoted from rookie to sergeant, to chief as they regularly report their pain levels.

Use Case Example- A customer service team:

Drawing a quick inspiration, the customer service executives ( or let’s call them the “customer experience brigade” or “client service battalion”) in our above example could be given a similar goal  - to ‘put out’ or ‘solve’ a query as quickly as possible.

4. Determining the player engagement model.

How will the users get engaged in the gamified solution? Does it make more sense to make it a collaborative or competitive play? How long is it going to last? What form of rewards will be given? These are important questions to be addressed before the design stage.

Use Case Example- A customer service team:

In our example, a ‘competitive’ engagement model makes direct sense because the executives address customer queries individually. There are ways companies have effectively made customer service gamification collaborative under the assumption of it being impossible for a customer service executive to know ALL the answers to all possible client questions. They create teams of customer executives with mixed specialisations and allow them to tackle queries together.

5. Defining the play space and planning the journey.

The environment the gamification is as important as the solution itself. In the context of employee solutions, it is ideal if the ‘play space’ is close to their CRMs and ERPs. The entire journey of the users needs to be mapped, level by level and challenge by challenge.

Use Case Example- A customer service team:

Customer Service brigadiers could be given faster level achievements while they solve customer queries faster. There could be leaderboards showing the position of each of the brigadier’s achievements and profile badges representing their positions. It is ideal if leaderboards could be reset after a final win - to democratise the opportunity to win and retry. The history of achievements should be recorded both on the profile of the user as well as a ‘hall of fame’.

6. Defining the game economy.

What does the user receive in return of the achievements? How can these be transacted further? How are the records of these transactions archived? The game economy is the engine for all this design to function and answering the above critical questions help define the game design.

Use Case Example- A customer service team:

Since customer service is almost always a direct component of a customer service executive’s KRA, better efficiencies could be incentivised using their standard performance rewarding guidelines. Points could be used to track the progress and major milestone wins can be awarded using incentive disbursals.

7. Play, test, and iterate.

As like any system design, gamification also needs to open up the feedback loop and understand what needs to be changed to make the user experience seamless. Consistently upgrade the designs and try and test new game mechanics that could work towards better adoption of the solution.

Use Case Example- A customer service team:

Talk to the customer service executives one-on-one and understand the challenges they face in the game play. Get their feedback on each of the game design aspects. Reinvent parts of it if necessary- say, make it a collaborative game play from a competitive one?

Impact of Gamification on Employee engagement

While applying gamification, it is important to understand how it can impact each of employee engagement’s major determinants that are listed below- since employee engagement in itself is a complex mix of occupational phenomenons.

1. Employees’ Individual characteristics

These are seen as the strongest predictor of employee engagement and specifically, the below characteristics are important amongst others:

1. Self-efficiency

This accounts to the individual’s perception of how effective his/her skills will be for the organisation and the perception of self-efficacy can be nurtured using gamification that incorporates ‘pats on the back’. 

Employee engagement software like Empuls use ‘spot rewards’ and ‘badges’  for this purpose and these have seen enormous results in both reward ROI and engagement.
An example of how ‘Badges’ are used for engagement
Source: xoxoday.com

2. Resilience

This accounts to an employee’s ability to quickly adapt to the business and cultural environment of the organisation and this adaptation can be made smoother and faster by gamifying the on-boarding and training processes. 

Game mechanics of  ‘collaborative’ ecosystems can help new employees quickly transition.
An example of how ‘Collaboration’ is used for engagement
Source: xoxoday.com

3. Personal capacities

Positive personal attributes like hope and optimism amount to how employees engage with an organisation. 

Game mechanics like ‘Onboarding’ can be used to reinforce OKRs and job roles - so as to set the expectation of the role very clearly.

2. Job-design related factors

Job design is the second most important element to employee engagement and following are a few characteristics that it consists of:

1. Feedback

Giving and receiving feedback is the most significant of all job design features and gamification can very efficiently help nurture a feedback-positive environment.

Employee engagement platforms like Xoxoday use ‘immediate feedback’ game mechanics like ‘high-fives’ and ‘+1s’ to get anonymous feedback from the other users. 

Gamified surveys (filling a survey awards the user with points), feedback, polls are proven ways to increase responses and participation. Even the frequency and response time to fill feedback can be tracked and gamified.

An example of how ‘Immediate feedback’ is used for engagement
Source: xoxoday.com

2. Empowerment & Autonomy

Gamification can provide efficient solutions to nurturing empowerment and autonomy to create engagement. 

Gamifying workgroup interactions and providing points to take decisions independently can be a way to implement this. 

Points for new ideas, issue discoveries, feedback, innovative suggestions, etc can trigger more work autonomy.

3. Opportunities for development

‘Leveling up’, ‘Badges’ and ‘Leaderboard’ game mechanics are efficient methods to create continuous development amongst employees.

Even for leaderboards that are reset, the levels and badges will demonstrate what the employee has achieved in the past. Tying these with appraisal processes and leadership planning further boosts its potential.

An example of a leaderboard
Source: xoxoday.com

3. Perceived leadership and management of the immediate supervisor

Even the supervisors can be the ‘target audience’ for gamification. Designing gamification that tracks the time a manager takes to resolve issues of the employee, review tasks, the frequency of team interactions, the manager’s adherence to employee induction and wellbeing policies of the organisation, etc. 

An example of a sales competition leaderboard
Source: xoxoday.com
‘Competition’ and ‘Leaderboard’ game mechanics can be used to implement these amongst managers who are in the same band.

4. Perceptions of organizational and team factors

The psycho-social climate, communication, trust, etc that exists within the organisation is another determinant of employee engagement. Core values form the base to company culture and climate. 

An example of a value-based awards

Gamification can nurture these values through the use of game mechanics like ‘Value-based Badges’. 

Manager level gamification can be created to track how well he/she communicates and disseminates the long and short term organisational goals to his/her team.

5. Organizational interventions or activities

Gamification is extensively used for employee well-being activities and it has found great results in improving the fitness and overall efficiencies of the employee. Run, walk and workout miles can be tracked and ‘live’ leaderboards can be maintained.  People Combine, one of Xoxoday’s clients, gamified workout milestones and reduced absenteeism related to health reasons by 50%. They used game mechanics like ‘leaderboards’, ‘levelling up’, ‘badges’, ‘goals’ and ‘points’.

An example of ‘levelling up’
Source: xoxoday.com

In Conclusion

10 ways how gamification could help increase the effectiveness of your RnR program

  1. Knowledge Updates: 

With gamification, your RnR portal holds more meaning. Your employees are 68% more likely to discover content, understand facts and gather relevant information on the RnR program as well as the business. This helps employees align their perspective with the organizational strategy.

  1. Prompt Communication: 

Employee interaction and intra-organizational communication could increase up to 13% as a result of their engagement with a gamified RnR software. The impact of this communication is likely to be positive on the work environment, as gamification helps establish transparency in interactions.

  1. Social Sharing: 

Social sharing of rewards and recognition is a salient feature of any gamified RnR platform. When your employees share their recognition on Facebook, LinkedIn or Twitter, your branding sees a positive reinforcement. It could also lead to quality talent getting attracted to your organization.

  1. Drive Performance: 

The analytics feature of your gamified portal can help you incentivize employees to perform better through meaningful rewards and recognition. Gamification could also enhance employee assessment of their work targets, the work planning, the associated incentives and rewards, and thus increase their motivation.

  1. Employee Learning:

A gamified RnR platform can also feature an employee learning module. Employees can enroll in an e-learning course of their choice through a workflow-based approval process. Managers and HRs can track the progress of learning of their employees through data-driven dashboards.

  1. Instant Recognition: 

Gamification gives managers the option to allocate points based rewards directly to the end users and instantly with the click of a button. These little acts go a long way in boosting the morale of the employees. Instant recognition along with timely and direct feedback can significantly contribute to meeting work environment and business objectives.

  1. People Analytics:

The AI based analytical dashboard lets the leaders and the HRs know the patterns of rewarding. It is usually a timeline modeled feed, which shows all the activities taking place in the company. You can track and check the ROI of your rewards,
loyalty and incentive programs. Such platforms also enable you to track employee participation, rewards, payments, invoices, returns, and more.

  1. Communities:

Employees can create groups based on hobbies, departments, interests, functions, geography etc. These communities give them a medium to express and engage themselves with the organization outside of their immediate work as well. Often, such collaborations result in employees taking new initiatives for the business.

  1. Special Perks: Gamification vendors often extend free token perks to client organizations. For instance, through the platform, employees could avail free offers from reputed brands in categories such as apparel, fine dining, travel, etc.

 

  1.  Job Referrals: Many reward platforms support the job referral feature. Here, employees can share referrals with
    their recruitment teams. Employees can avail both internal job postings (IJPs) as well as refer their external friends and acquaintances. Gamification leads to greater success for such programs as employees can earn extra reward points.

 

Gamification can even solve problems that were once perceived unsolvable - like when a group of Foldit players solved a biochemical problem in just 10 days, that had remained unsolved for 15 years. This demonstrates the potential of immersive gamification. We have barely scratched the surface of how gamification can be employed to improve engagement. With increasingly digitised work environments - there is scope to gamify almost every aspect of work.  Since employee engagement, too, spans across all these aspects of work - gamification should help organisations create highly efficient and engaging work environments.


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