Employee Engagement

How to Plan a Team Building Event Like A Pro

July 17, 2018
by
Rebecca Brown

No company would be where it is today without their dedicated team of employees who, through the good and the bad, stand by the company and work hard to ensure that it is successful and keeps thriving.
A well-planned team building event can be a fun and engaging way to demonstrate to your crew that you appreciate them and their hard work, and it can bring a team closer together, too.

A team building event can also help boost employee morale and engagement, especially if your company has just gotten over a particularly rough few months or has had a lot of work coming in recently.
Unless you have hosted a team building event before, however, you may find it difficult to orchestrate one which will benefit the team. Pulling off a great team building day (or week?) is not the easiest of tasks, but here are a few tips to point you in the right direction –

Know Your Budget

Before you make any plans or consider any other aspect, you need to have a rough budget outlined. What are you or the company willing to comfortably spend on your team building event? The budget you settle on will determine the types of activities you will be able to source, or the location you will be able to travel to, if that is what you had in mind.

What is Your Goal?

What are you trying to achieve with your team building event? There’s no right or wrong answer to this, but it’s a good idea to have some goals in mind for it. If you aren’t 100% sure, why not ask your team for some ideas? When you know what you want to achieve from the team building event, you will be able to select an activity or location which is best-suited to it. Letting off some steam in an adventure park is not quite the same as going through an escape room challenge, or going on a mystery tour.

Give it Time

Don’t plan a team building event, pay for everything and then suddenly spring it on your employees that it will be taking place next week. You need to allow plenty of time so you can make thorough plans and enable your employees to make any arrangements so they can attend (such as babysitters, etc.). This is especially the case if it involves travel.

Decide on a Location

This will very much depend on your budget: obviously, the more money you have the better the location will be. If you are based in Europe, why not take your team building event abroad to a city such as Prague? There are destination management companies there which can help you out with the logistical side of things, so you will actually be spending less time on the actual planning that you may think. It is a beautiful, relatively budget-friendly European city frequented by millions of tourists each year, and you can do anything from adrenaline-filled activities, to just have a night on the town.

Promote Full Participation

Encourage the full participation of your employees by notifying them of the team building event early and by promoting it. Some employees will be keener than others and because you can’t force them to go, it is important to try and persuade as many people as possible to come. Of course, you will need a rough idea on numbers before you book anything, so the sooner your employees know about it and can RSVP to their invitations, the better.

Don’t Make it Corporate

Although there will be some corporate elements to your team building event, the overarching feeling should be that it is a fun, relaxing environment where your employees are able to unwind. Yes, the company is paying for it and yes, it is a team building event, but you should allow your employees to do what they want to do. Forcing them to sit through corporate presentations or constantly talk about work will do nothing to help boost engagement.

Keep Things Personal

Whilst the event takes place, everybody who attends should understand that the relationship between their actions and teamwork. To be a successful team, each member must commit to adopting any new behaviors and information they have learned during the event. You should be regularly engaging with your employees and gauge how they are feeling, what they think and how they are responding to the event.

Document It

Hire a photographer or videographer to document the event and have it posted on your social media pages. You can also use pictures and video throughout your company’s marketing material, company-wide bulletins and newsletters. By keeping the memory of the event alive, your team will be excited for future events and the people who did not attend the first time around will start showing up.

A team building event can be very beneficial for a company which has been suffering from low employee morale and engagement, however, it needs to be done properly. A poorly planned event can leave a bad taste in the mouths of your employees and they may avoid the next one.

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July 17, 2018

How to Plan a Team Building Event Like A Pro

No company would be where it is today without their dedicated team of employees who, through the good and the bad, stand by the company and work hard to ensure that it is successful and keeps thriving.
A well-planned team building event can be a fun and engaging way to demonstrate to your crew that you appreciate them and their hard work, and it can bring a team closer together, too.

A team building event can also help boost employee morale and engagement, especially if your company has just gotten over a particularly rough few months or has had a lot of work coming in recently.
Unless you have hosted a team building event before, however, you may find it difficult to orchestrate one which will benefit the team. Pulling off a great team building day (or week?) is not the easiest of tasks, but here are a few tips to point you in the right direction –

Know Your Budget

Before you make any plans or consider any other aspect, you need to have a rough budget outlined. What are you or the company willing to comfortably spend on your team building event? The budget you settle on will determine the types of activities you will be able to source, or the location you will be able to travel to, if that is what you had in mind.

What is Your Goal?

What are you trying to achieve with your team building event? There’s no right or wrong answer to this, but it’s a good idea to have some goals in mind for it. If you aren’t 100% sure, why not ask your team for some ideas? When you know what you want to achieve from the team building event, you will be able to select an activity or location which is best-suited to it. Letting off some steam in an adventure park is not quite the same as going through an escape room challenge, or going on a mystery tour.

Give it Time

Don’t plan a team building event, pay for everything and then suddenly spring it on your employees that it will be taking place next week. You need to allow plenty of time so you can make thorough plans and enable your employees to make any arrangements so they can attend (such as babysitters, etc.). This is especially the case if it involves travel.

Decide on a Location

This will very much depend on your budget: obviously, the more money you have the better the location will be. If you are based in Europe, why not take your team building event abroad to a city such as Prague? There are destination management companies there which can help you out with the logistical side of things, so you will actually be spending less time on the actual planning that you may think. It is a beautiful, relatively budget-friendly European city frequented by millions of tourists each year, and you can do anything from adrenaline-filled activities, to just have a night on the town.

Promote Full Participation

Encourage the full participation of your employees by notifying them of the team building event early and by promoting it. Some employees will be keener than others and because you can’t force them to go, it is important to try and persuade as many people as possible to come. Of course, you will need a rough idea on numbers before you book anything, so the sooner your employees know about it and can RSVP to their invitations, the better.

Don’t Make it Corporate

Although there will be some corporate elements to your team building event, the overarching feeling should be that it is a fun, relaxing environment where your employees are able to unwind. Yes, the company is paying for it and yes, it is a team building event, but you should allow your employees to do what they want to do. Forcing them to sit through corporate presentations or constantly talk about work will do nothing to help boost engagement.

Keep Things Personal

Whilst the event takes place, everybody who attends should understand that the relationship between their actions and teamwork. To be a successful team, each member must commit to adopting any new behaviors and information they have learned during the event. You should be regularly engaging with your employees and gauge how they are feeling, what they think and how they are responding to the event.

Document It

Hire a photographer or videographer to document the event and have it posted on your social media pages. You can also use pictures and video throughout your company’s marketing material, company-wide bulletins and newsletters. By keeping the memory of the event alive, your team will be excited for future events and the people who did not attend the first time around will start showing up.

A team building event can be very beneficial for a company which has been suffering from low employee morale and engagement, however, it needs to be done properly. A poorly planned event can leave a bad taste in the mouths of your employees and they may avoid the next one.

Rebecca Brown