April 28, 2017
6 Essential Tech Tools For HR Department To Become Highly Efficient
Whether your company has 50 employees or 5,000, people are always an organization's most important asset and managing them can be a challenge there is no question about it. From hiring the right people to on-boarding them effectively to storing their information securely, HR has moved from a back-end administration role to a front-line strategic function. As an HR pro, it’s no secret that your job is harder than ever.
So what’s an HR pro to do?
While there are no shortcuts for things like sound judgment or proven best practices, there are a plethora of new tools to help you master more areas with less time and energy.With that in mind, we’ve compiled an arsenal of the best of the best hr management tools available to the modern HR champion – things that will make you a better practitioner, a smarter leader, and a more valuable partner for your business.
Technology is essential to running most businesses nowadays.
It can be an enabler of HR transformation and a potential driver of greater efficiency and effectiveness. With the right tools, you can manage, track and engage your employees, all from your mobile device or computer. Additionally, technology can help HR get closer to the business.
To make things simple, we’ve broken them into categories, and told you why we think each tool is so great. Let’s dig in
Many companies face a communication gap between employees, management, and HR. While HR and management may think they know what employees want, a 2015 SHRM survey of more than 600 employees found that only 37 percent of respondents were very satisfied with the consideration their ideas received.
While HR can’t be everywhere at once, technology can help. Using a survey platform to keep track of employee satisfaction and suggestions can help keep HR connected with the people in their organization.
Survey platforms let you customize surveys and send them out to employees on a regular basis. You can keep track of employee feedback and take action in the areas that matter most to employees. You can use online surveys in any number of ways:
- Team Development
- Increase employee engagement
- Improve On-Job experience of employees
- Gauge employee satisfaction
- Plus plenty of other uses!
Stop guessing, and start conducting employee satisfaction surveys to ask employees if they’re happy on the job.
We took a look at the many survey tools available online and evaluated them to come up with our three favorite to help you measure employee satisfaction with their roles and responsibilities, the work environment, and their experiences with management.:
- Survey Monkey
- Google Forms
Let’s explore the online survey tools for HR professionals in greater detail
1. Survey Monkey
Probably the most well-known name in the realm of online survey tools, Survey Monkey is an obvious contender.
In the free version, you’ll get
- 10 questions
- 100 respondents
- 15 question types
- Light theme customization and templates.The system is well designed, pretty-easy to use, and you can embed surveys. The multiple advantages of using survey monkey are:-
You can explicitly reassure your employees about confidentiality of their responses.
- You’re more likely to receive honest feedback and a greater number of completed surveys, because of the option to keep the responses anonymous.
- You can create surveys that sound human and approachable and invite thoughtful feedback.
Typeform wins the championship belt for creative survey creation. Typeform’s interface is elegant and its style is attractive, reflecting the company’s motto, “Asking questions should be easy, human, and beautiful.” The free version, nicknamed the CORE plan, has a ton to offer, including:
- Unlimited questions
- Unlimited answers
- Data export
- Custom design themes or choose from templates
- Basic reporting.These are some pretty great features to find in a free version, especially the unlimited questions and answers. While logic jumps aren’t available for CORE users, you can pipe respondent answers into the text of your survey (for example, if a user gives their name, you can call them by name in the following questions). With a beautiful design and hefty capabilities even in the free version, Typeform is definitely worth checking out.
3. Google Forms
Google Forms is another feather in the cap of the wonder that is Google. Some awesome features of Google Forms:
- Unlimited surveys
- Unlimited respondents
- Survey answers and data are automatically collected in Google Spreadsheets
- Lots of theme options
- Add your own custom logo
- Add images or videos
- Skip logic and page branching
- Embed survey into emails or website
- Add collaborators
- 100% free!Google Forms is the only free online survey tool that provides free skip logic, which is pretty awesome. This will probably be the first pick for most of those who want to listen to their employees.
Daily Task Management
Human resources professionals have a huge range of responsibilities and play a variety of roles during any given day in the office. They can play a big part in everything from defusing dangerous issues floating around the office to making sure team morale stays high and, of course, helping find the best and brightest people to join the organization.HR staffers are amazing, but even they need some help from time to time in order to stay on top of all these tasks. Luckily for you and your company, there is a massive collection of HR tools that can make doing so a whole lot easier.
Many sites purport to keep you organized and track your task list. Trello is a bit different. It looks like a collection of sticky notes, but the killer feature is the ability to add employees and contractors so that everyone can see the notes and track what is happening visually. In my own testing, I found the visual flair to be a major aid in tracking projects. Trello is a site you want to visit just because it looks different: There's a drag-and-drop interface, and it lets you assign tasks to your employees. Trello is a great way to organize your HR team from the ground up. The following boards of Trello can assist HR department internally to keep information organized, manage the interview process, onboard new hires, and build a strong company culture:-
- New Hire On-boarding
- Digital Employee Manual
- Recruiting Pipeline
- Interviewing Pipeline
- Team Building The People Team
A central location for your HR team’s boards, assets, links, and resources. You can break down different areas the team addresses into lists: “Remote Work,” “Impostor Syndrome,” “Management Tips,” and “Communication/Culture,” to name a few and keep a Birdseye view on each of the tasks.
5. Canva and Prezi Tools For Presentation Skills
Organizations that are committed to becoming a visual storytelling culture and that value design systemically are performing 228% better than those who don’t. The technology behind giving a presentation has played a fundamental role in how internal communication takes place between employees and human resources. One tool won’t fill every need, because a presentation is one of the best ways to convey ideas, especially for visual learners and thinkers. While many of us grew up creating class presentations with Microsoft heavyweight PowerPoint, sometimes you want to illustrate your ideas with a little more flair, especially during knowledge transfer sessions with employees.
Canva is a simple yet powerful online tool to make designs. There are hundreds of high-quality presentation templates which can be used to design a stunning presentation for your audience. It's free to personalize and online so that you can easily edit and share with your colleagues.
Prezi is a new-ish product that displays content on a mural surface and navigates through that content by focusing on one piece of the mural at a time. Born out of people’s frustration with PowerPoint, Prezi’s ability to pan, spin, and zoom created novelty in a space that hadn’t seen much innovation. It works on Cloud, desktop and even on the iPad or iPhone. It offers a Free account which gives you public presentations plus 100MB storage space.
6. Slack For Communication
Slack is a beloved enterprise-level internal communications app that combines chat and private messaging with a robust search function. The app syncs across desktop and mobile operating systems, keeping your team connected over multiple platforms no matter where you are. Implementing Slack or another similar program that allows team members to communicate on both a personal and professional level can be invaluable. It can help connect people in not only different departments, but also at different levels of experience and standing within the organization.
Whether it’s checking in to see how somebody is doing, asking a quick question about a project or sharing important documents quickly, Slack and other similar programs give everybody a direct line to each other, helping accomplish the important HR task of improving overall morale within the office.
Slack helps liberate employees from their inbox while increasing transparency and eliminating information silos. According to the company, organizations using the slack report a 48.6% reduction in internal email traffic, a 25% reduction in meetings, and a 32% increase in productivity across the board.
So there you have it, the 6 reliable and efficient HR tools that will help you master the HR landscape. We will be soon sharing a comprehensive list of tools for HR. To get an update on the same, do subscribe us!
Subscribe to Xoxoday
Stay up to date! Get all the latest & greatest posts delivered straight to your inbox